Conference Room Rentals

We’re pleased to offer meeting space for members and community organizations at an affordable rate. Our three conference rooms may only be used for business meetings. No personal functions or social gatherings are permitted.

Conference rooms are available for rental Monday through Friday from 8:00 a.m. through 5:00 p.m. Exceptions may be made based on staff availability. No weekend rental is available.

For questions regarding conference room rentals, contact Helen Wallace at 717-232-4099 or hwallace@hbgrc.org.

Room Descriptions

Conference Room A&B
A 1300 square foot room with complete audio visual capabilities for presentations and flexible table and seating configurations. The room is equipped with an Avaya analog conference phone with Omnisound® speakers, and coffee maker and wet bar for catering accommodations.

Seating arrangements:

  • Large rectangle: 28 at tables, 22 sideline chairs
  • Theater Style: 48 (6 rows of 8 chairs with center aisle)
  • Classroom Style: 20 at tables, 30 sideline chairs

Clifford L. Jones (CLJ) Memorial Board Room
This space faces Front Street and overlooks the Susquehanna River. The room seats 10-12 people around an oblong table and has a whiteboard and an Avaya analog conference phone with Omnisound® speakers.

Linda A. Goldstein Conference Room (LAG)
This room seats 6-8 people around an oblong table. It is located at the back of the Chamber & CREDC offices, and it features a writable wall and TV that may be used to display presentations.  A speaker phone is available for conference calls.

 

Parking

A surface parking lot is available for meeting attendees at no charge. A handicap accessible entrance is located at the rear of the building where elevator service is available to the 2nd floor lobby area.

Terms & Conditions

Reservations: The room rental fee will be waived for member 501(c) (3) charitable non-profit organizations.  AV rental charges will apply when applicable.

Members at the Builder, Investor and Chairman’s Circle levels may be eligible for complimentary use of meeting space. Inquire with Chamber staff.

Rooms can be reserved up to 3 months in advance. All dates and times are subject to availability. All Chamber & CREDC meetings take priority over outside rentals. There is a 2 hour minimum reservation time, including room set up and break down time.

Room and AV rental fees must be paid at the time the reservation is made. All conference room usage must be scheduled by phone at 717-213-5020 or in person with Helen Wallace, Assistant to the President. Chamber & CREDC members must be in good standing (current year dues must be paid) in order to receive the member rate.

Food & Beverage: Coffee and hot water is available in Conference Room A&B only.  Food and beverages may be brought in by the renting party. Renters are required to use Chamber members for their catering needs. Caterer lists can be obtained from the Chamber staff. The use of a non-member caterer will incur a $100 non-preferred vendor fee. Repeated use of a non-member caterer may result in a denial of future rental services. Any exceptions must receive written approval from the Chamber & CREDC.

The rental party is responsible for its caterer, and the cleanliness of the meeting space. All food items and catering supplies must be removed, and trash placed in trash cans, within 2 hours of the conclusion of the event. If items remain for more than 2 hours, a $50 fee will be charged. If items are left overnight, a $200 cleaning fee will be charged. Any exceptions must receive written approval from the Chamber & CREDC.

Room Arrangement: Conference Room A&B must be returned to the configuration example on the wall of the conference room.  Tables must be cleared, chairs replaced and white boards cleaned in CLJ and LAG following usage.  All lights must be turned off. Failure to return room configuration will result is a $50 cleaning fee.

Responsible Use: The rental party assumes all responsibility for repair and restoration in the event of damages caused by the group or their invitees. No candles are permitted. Nothing may be affixed to the walls. The rental party assumes 100 percent liability for alcohol service and consumption.

Building Use: Use of the building beyond the conference rooms, lobby, and bathroom facilities is prohibited. Smoking is not permitted inside or outside the building.

Cancellation Policy

To cancel a reservation, the renter must provide a 24-hour notice before the time of the rental. If the room was reserved with a credit card, a $10.00 cancellation fee will be charged.

Reserve a conference room.

For questions and current rental rates, contact Helen Wallace at 717-213-5020 or meetings@hbgrc.org, or fill out the form below.


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